Catering Cost Per Head Calculator
Estimate the total catering cost for your event — weddings, parties, and corporate events — based on per-person spend and guest count.
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How to use this calculator
- 1
Enter your guest count and the per-person meal and drinks cost from your caterer's quote.
- 2
Add any fixed costs — staffing, service fees, and equipment hire.
- 3
Set the gratuity percentage if your caterer adds one automatically.
- 4
The result shows your all-in catering total and the true cost per head.
Frequently asked questions
What is a typical catering cost per head?
Sit-down dinners range from $70–$150+ per person. Buffets are often $40–$90. Cocktail and canapé receptions typically run $30–$60 per person. Costs vary significantly by location and menu quality.
Is gratuity usually included?
Many caterers add a service charge of 15–22% automatically. Check your quote — if it is already included, set gratuity to 0% here to avoid double-counting.
What is not included in a catering quote?
Cake cutting fees, corkage for your own wine, coat check staff, valet parking, and venue cleaning are often billed separately. Always ask your caterer for a full itemised quote.
Know your true catering cost before you sign any contract
Service style affects cost significantly
Sit-down plated dinners cost more in staffing than buffets but feel more formal. Food stations are a popular middle ground — interactive and flexible on price. Cocktail receptions are the most budget-friendly for large guest lists.
Hidden costs to watch for
Gratuity, cake cutting fees, corkage charges, equipment hire, and overtime for staff are frequently added after the initial quote. Always ask for a fully itemised proposal before committing.
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Results are estimates for informational purposes only and do not constitute professional financial, medical, legal, or technical advice. Read full disclaimer →