Timezone Meeting Planner
Find overlapping business hours between two or three time zones to schedule meetings without the confusion.
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How to use this calculator
- 1
Select your primary time zone and set your working hours.
- 2
Select the second time zone you need to coordinate with.
- 3
Optionally add a third time zone.
- 4
The calculator shows the overlapping window in each zone's local time.
Frequently asked questions
Does this account for daylight saving time?
The calculator uses standard (winter) UTC offsets. For summer time, adjust the offset by +1 hour for zones that observe DST.
What if there is no overlap?
The tool will indicate there is no overlap. You may need to adjust your working hours or find an off-hours slot that suits both parties.
Timezone Meeting Planner
How to use the timezone meeting planner
Use this timezone meeting planner to find the best meeting time across multiple time zones. Enter your cities and a proposed meeting time above to see what time it is for each participant. The tool highlights business hours to help you find a slot that works for all attendees. Free and instant.
How the timezone meeting planner works
The timezone meeting planner converts a base time in one timezone to the equivalent times in all selected timezones using standard UTC offsets and daylight saving rules. Business hours (9 am–6 pm) are highlighted for each location so you can identify the best overlap window. All calculations run in your browser.
What is this tool?
Calculate the overlapping business hours between up to three cities or time zones so you can plan international meetings that work for everyone.
How to interpret results
The overlap window shows the hours that fall within business hours for all participants. Choose a time in the middle of the window to give each party the most flexibility.
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Results are estimates for informational purposes only and do not constitute professional financial, medical, legal, or technical advice. Read full disclaimer →