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Timezone Meeting Planner

Find overlapping business hours between two or three time zones to schedule meetings without the confusion.

UTC Offset — London
UTC+0
UTC Offset — New YorkUTC-5
UTC Offset — UTCUTC+0
Overlap in London2:00 PM – 5:00 PM
Overlap in New York9:00 AM – 12:00 PM
Hours of Overlap Per Day3.0 hours

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How to use this calculator

  1. 1

    Select your primary time zone and set your working hours.

  2. 2

    Select the second time zone you need to coordinate with.

  3. 3

    Optionally add a third time zone.

  4. 4

    The calculator shows the overlapping window in each zone's local time.

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Frequently asked questions

Does this account for daylight saving time?

The calculator uses standard (winter) UTC offsets. For summer time, adjust the offset by +1 hour for zones that observe DST.

What if there is no overlap?

The tool will indicate there is no overlap. You may need to adjust your working hours or find an off-hours slot that suits both parties.

About timezone meeting planner

Timezone Meeting Planner

How to use the timezone meeting planner

Use this timezone meeting planner to find the best meeting time across multiple time zones. Enter your cities and a proposed meeting time above to see what time it is for each participant. The tool highlights business hours to help you find a slot that works for all attendees. Free and instant.

How the timezone meeting planner works

The timezone meeting planner converts a base time in one timezone to the equivalent times in all selected timezones using standard UTC offsets and daylight saving rules. Business hours (9 am–6 pm) are highlighted for each location so you can identify the best overlap window. All calculations run in your browser.

What is this tool?

Calculate the overlapping business hours between up to three cities or time zones so you can plan international meetings that work for everyone.

How to interpret results

The overlap window shows the hours that fall within business hours for all participants. Choose a time in the middle of the window to give each party the most flexibility.

Timezone Meeting Planner – Utinzo

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Results are estimates for informational purposes only and do not constitute professional financial, medical, legal, or technical advice. Read full disclaimer →

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