Email Signature Generator
Generate a professional plain-text email signature with your name, title, company, and contact details.
This document is a template for informational purposes only and does not constitute legal advice. Consult a qualified attorney for your specific needs.
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How to use this calculator
- 1
Enter your full name, job title, and company.
- 2
Add your email, phone, and website.
- 3
Optionally add LinkedIn, Twitter/X, and a tagline.
- 4
Choose a signature style (Classic, Minimal, or Bold).
- 5
Copy the generated signature and paste it into your email client's signature settings.
Frequently asked questions
How do I add this to Gmail?
In Gmail, go to Settings → See all settings → Signature → Create new. Paste the signature text there. Note that emoji icons may not render in all email clients — remove them if you prefer a plain-text look.
How do I add this to Outlook?
In Outlook, go to File → Options → Mail → Signatures. Create a new signature and paste the text. For HTML styling, you'll need to manually format it in the signature editor.
Should I include my phone number in an email signature?
Yes, if you want clients and colleagues to be able to call you directly. It adds a professional touch and saves recipients from having to ask. Omit it if you prefer to limit contact to email only.
How long should an email signature be?
Keep it to 4–6 lines. Include your name, title, company, email, and one or two other contact points. Overly long signatures with quotes, disclaimers, and multiple logos can look cluttered and unprofessional.
Free Email Signature Generator
Why a professional email signature matters
Your email signature is your digital business card — it appears on every email you send and reinforces your professional brand. A clean, consistent signature builds credibility, makes it easy for contacts to reach you through multiple channels, and ensures your branding is visible in every outbound communication.
What to include in an email signature
The essentials are your full name, job title, company, and email address. Optionally add a phone number, website, and one or two social media profiles. Avoid cluttering your signature with multiple images, animated GIFs, or inspirational quotes — simplicity wins.
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Results are estimates for informational purposes only and do not constitute professional financial, medical, legal, or technical advice. Read full disclaimer →