Email Signature Generator
Generate a professional plain-text email signature with your name, title, company, and contact details.
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How to use this calculator
- 1
Enter your full name, job title, and company.
- 2
Add your email, phone, and website.
- 3
Optionally add LinkedIn, Twitter/X, and a tagline.
- 4
Choose a signature style (Classic, Minimal, or Bold).
- 5
Copy the generated signature and paste it into your email client's signature settings.
Frequently asked questions
What does the output actually contain?
Plain text only: no HTML, no links, no images and no font or colour information. The Classic and Bold styles add emoji icons (✉, 📞, 🌐, 💼, 🐦) and rule lines made of “─” characters; Minimal uses neither icons nor rules. Whether a mail program shows those characters correctly, or turns the web address into a link, depends on the program and is not something the tool controls.
Which fields are required?
None. A blank name, title, company or email becomes [Your Name], [Job Title], [Company] or [Email]. Phone, website, LinkedIn, Twitter / X and tagline are optional and are simply left out when empty, along with their icon and separator. A field containing only spaces counts as filled, so clear it completely rather than leaving a space.
How are the optional contact details joined in Classic and Bold?
Phone, website, LinkedIn and Twitter / X, in that order, are joined on one line with “ | ” between them, and each has its icon in front. If all four are filled the line is long; with none filled the line is omitted altogether. The email always sits on its own line, prefixed with ✉.
Why does my Twitter handle share a line with something else in Minimal?
Minimal puts email and phone together, then adds the website and LinkedIn on lines of their own, and appends the Twitter / X handle to the end of whatever line came last, separated by “ · ”. With a website and no LinkedIn address the handle lands after the website; with only an email it lands after the email. Reorder by hand if you want it elsewhere.
How is the tagline shown?
It is wrapped in straight double quotes on its own line, under the contact details: “Helping brands grow” appears with the quotation marks included. In Classic it sits above the closing rule line, in Bold it is the last line, and in Minimal it follows the final contact line. Typing your own quotation marks will double them.
Does it check or format the values I type?
No. The phone number, web address and handle are printed exactly as entered, so “https://acme.com” stays as is and nothing adds “https://” to a bare domain. Names are upper-cased only in the Bold style, where the name, title and company all become capitals.
What does it not do?
It does not make a logo, banner, clickable link, social button or HTML signature, and it does not install anything in a mail program: you copy the text and paste it into your own signature settings. If you need an image or styled links, build those in the mail program’s editor.
Email signature layouts and how this generator builds them
Three layouts built from the same fields
Ten inputs go in: name, title, company, email, phone, website, LinkedIn, Twitter / X, tagline and a style choice. The style only decides arrangement. Classic wraps the block in rule lines 48 characters wide and puts the title and company on one line with a bar between them. Bold upper-cases the name, title and company, adds a 40-character rule and keeps the contact line. Minimal drops the rules and icons and runs email and phone together with a middle dot.
| Style | Name and role | Rules | Contact lines | Icons |
|---|---|---|---|---|
| Classic | Name, then “Title | Company” | Top and bottom, 48 characters | Email on its own line, other details on one “|” line | Yes |
| Minimal | Name, then “Title · Company” | None | Email · phone, then website, LinkedIn on separate lines | None |
| Bold | NAME, then TITLE | COMPANY in capitals | One, 40 characters | Same layout as Classic | Yes |
Worked example: Classic with every field
For Jane Smith, Marketing Manager at Acme Inc., with email jane@acme.com, phone +1 555 123 4567, website https://acme.com, LinkedIn linkedin.com/in/jane, Twitter @jane and the tagline “Helping brands grow”, the tool returns a rule line, “Jane Smith”, “Marketing Manager | Acme Inc.”, another rule, then “✉ jane@acme.com”. The next line is “📞 +1 555 123 4567 | 🌐 https://acme.com | 💼 linkedin.com/in/jane | 🐦 @jane”, followed by the quoted tagline and a closing rule.
Worked example: Minimal and Bold with fewer fields
Minimal with the same name, role, email, phone, website and handle, but no LinkedIn, gives four lines: “Jane Smith”, “Marketing Manager · Acme Inc.”, “jane@acme.com · +1 555 123 4567” and “https://acme.com · @jane”. Bold with only name, title, company and email gives “JANE SMITH”, “MARKETING MANAGER | ACME INC.”, a rule and “✉ jane@acme.com”, and no contact line at all because nothing else was entered.
Before you paste it
Look at the result in a mail program you actually use. Emoji and box-drawing characters belong to the font in use, so the same block can look different on a phone and a desktop, and recipients using plain-text mail see only what the characters themselves convey. A shorter Minimal block is the safer choice when you are unsure how the other side displays it. Requirements for company details in business email, such as a registration number or legal footer, vary by country and by employer; add any you need by hand, because this generator has no field for them.
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Results are estimates for informational purposes only and do not constitute professional financial, medical, legal, or technical advice. Read full disclaimer →